DOT Coordinator

Summary:  The DOT Coordinator will organize activities needed to maintain compliance with DOT and HAZMAT regulatory requirements.  Develop and train all applicable operations personnel.  Oversee the performance of DOT driver evaluation and training programs.  Oversees training of Dispatch office on daily driver compliance duties.


Essential Job Functions and Accountabilities:


  1. Must understand and comply with all Federal, State and Local agencies safety rules and all company policies.  And stay current of any changes with Federal, State and Local authorities and ensure compliance across areas of assignment.
  2. Oversee the monitoring of DOT driver “Hours of Service” and report non-compliance to management when required. Compare time records to driver logs for accuracy.
  3. Train dispatchers to monitor and report on driver compliance with DVIR’s, logs, etc.
  4. Assist maintenance and accounting in obtaining and maintaining necessary permits (trip, quarterly, semi-annual, annual) for all areas of assignment.
  5. Oversee driver qualification files including adherence to standard requirements.
  6. Audit vehicle maintenance items identified on the DVIR to identify out of service items and ensure repairs are completed prior to any vehicle being utilized on a public highway.
  7. Conduct Gate Checks with dispatchers on equipment being utilized for compliance.
  8. Coordinate monthly fuel/mileage reports to ensure reports are complete and accurate for mileage reported.  Run reports per vehicle and ensure all fuel receipts are accounted for. Coordinate monthly Non-Road Use envelopes and fuel purchase receipts for accuracy.
  9. Work with District Manager and staff to determine compliance and corrective action for any areas of concern. Prepare report of finding with recommendations for corrective actions and report any non-compliance issues to Regional Operations Manager and HR Director.
  10. Inspect permit books to ensure insurance, current registration, and all other regulatory information provided for the safe operation are kept and maintained for all vehicles.
  11. Serve as liaison for external audits by regulatory agencies when required.
  12. Perform various other duties assigned within the physical constraints of the position.
  13. Travel to other District facilities on an as needed bases to ensure constancy between districts regarding policies and procedures.
  14. Assist Operations, HSE and Maintenance personnel as needed on technical questions.
  15. Collaborates with Operations and HR in supporting and implementing positive and progressive changes in the Company’s DOT compliance culture.
  16. This role requires the individual to be able and willing to travel up to 10% of the time.
  17. Other duties as may be assigned from time to time.




Education and/or Experience

  • High School diploma or GED required
  • Some college or technical education preferred
  • 1-3 years experience in DOT oilfield environment
  • Industry and/or regulatory courses and training preferred


Certificates, Licenses, Registrations: A valid state driver's license and reliable transportation is a requirement of this job. Current CDL Class A (with Hazmat endorsement) preferred but not required.


Skills, Training and Experience Qualifications:


  1. Familiar with applicable DOT, Federal Motor Carrier and Hours of Service regulations.
  2. Demonstrates strong interpersonal skills.
  3. Ability to find common ground and solve problems.
  4. Must possess knowledge and skills in windows based computer systems. Must demonstrate competency in business software packages such as Word, Excel, Access including charting, graphing and macros.
  5. Strong aptitude for knowledge of transportation, safety and environmental regulations/requirements.
  6. Must possess strong interpersonal skills and the ability to communicate effectively at all levels of the organization.
  7. Must possess flexibility and the capacity to handle wide range of situations and personalities.
  8. Familiarity or ability to work as a user of JJ Keller and/or similar systems.
  9. Must be extremely detail oriented.



Physical Demands: While performing the duties of this job, the employee is regularly required to sit, stand, squat and handle, or feel components of equipment. The employee is frequently required to reach with hands and arms. The employee must occasionally lift and /or move up to 15 pounds.  Specific vision abilities required by this job include normal office and outdoors environment including close up computer work.


Work Environment:  Works in varied office and plant environments and geographical areas. Must be available seven days per week when on duty and is required to be reachable by telephone whenever the need arises.


Outside Contacts: This role requires credibility and maintaining effective relationships with government entities, vendors, customers, members of the community, and employees of other affiliated companies, departments or divisions.


The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not to be construed, as an exhaustive list of all employee responsibilities, duties and/or skills required.














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