District DOT and Dispatch Supervisor

Summary:  The DOT Coordinator will organize activities needed to maintain compliance with DOT and HAZMAT regulatory requirements.  Develop and train all applicable operations personnel.  Assist in the development of driver training program and recommend Stop Gap improvements.  Oversee training and supervision of Dispatch office including driver compliance duties.  Hire, train and supervise all dispatch personnel.


Essential Job Functions and Accountabilities:


  1. Must understand and comply with all Federal, State and Local agencies safety rules and all company policies.  And stay current of any changes with Federal, State and Local authorities and ensure compliance across areas of assignment.
  2. Oversee the monitoring of DOT driver “Hours of Service” and other DOT regulations.  Report non-compliance to management when required and recommend coaching/disciplinary actions. Complete log audits, comparing time records to driver logs for accuracy.
  3. Hire, train and supervise all dispatchers in monitoring and reporting on driver non-compliance and all other dispatch functions as assigned.
  4. Assist dispatch and operations in obtaining and maintaining necessary permits (trip, quarterly, semi-annual, annual) for all areas of assignment.
  5. Oversee driver qualification files including adherence to standard requirements.
  6. Oversee the review of DVIR’s for correctness and audit vehicle maintenance items identified on the DVIR to pinpoint out of service items and ensure repairs are completed prior to any vehicle being utilized on a public highway.  Instruct dispatch on process for identifying these vehicle maintenance items and what steps to take to ensure DVIR is given to maintenance as soon as possible.
  7. Conduct Gate Checks with dispatchers on equipment being utilized for compliance.
  8. Run reports per vehicle and ensure all fuel receipts are accounted for.  Ensure all road (clear) fuel purchased is entered into the inthinc portal.   Ensure that all clear pad fuel is entered into the inthinc portal from reports provided by fuel vendors.  Responsible for ensuring Fuel Receipts, DVIRs and other supporting documents are filed correctly for IFTA and DOT compliance.
  9. Work with District Manager and staff to determine DOT non-compliance and corrective actions. Prepare report of findings with recommendations for corrective actions and report any non-compliance issues to Regional Operations Manager and VP HR.
  10. Ensure dispatch is inspecting truck books for current insurance, current registration, and all other regulatory information providing for the safe operation of the USWS Fleet.  Audit truck books to ensure a book is maintained for all vehicles and they are in compliance.
  11. Serve as liaison for external audits by regulatory agencies when required.
  12. Perform various other duties assigned within the physical constraints of the position.
  13. Travel to other District facilities on an as needed basis to ensure consistency between districts regarding policies and procedures.
  14. Assist Operations, HSE and Maintenance personnel as needed on DOT technical questions.
  15. Collaborate with Operations and HR in supporting and implementing positive and progressive changes in the    Company’s DOT compliance culture.
  16. This role requires the individual to be able and willing to travel up to 20% of the time.
  17. Other duties as may be assigned from time to time.




Education and/or Experience

  • High School diploma or GED required
  • Some college or technical education preferred
  • 1-3 years’ experience in DOT oilfield environment
  • Industry and/or regulatory courses and training preferred


Certificates, Licenses, Registrations: A valid state driver's license and reliable transportation is a requirement of this job. Current CDL Class A (with Hazmat endorsement) preferred but not required.


Skills, Training and Experience Qualifications:


  1. Familiar with applicable DOT, Federal Motor Carrier and Hours of Service regulations.
  2. Demonstrates strong interpersonal skills.
  3. Ability to find common ground and solve problems.
  4. Must possess knowledge and skills in windows based computer systems. Must demonstrate competency in business software packages such as Word, Excel, Access including charting, graphing and macros.
  5. Strong aptitude for knowledge of transportation, safety and environmental regulations/requirements.
  6. Must possess strong interpersonal skills and the ability to communicate effectively at all levels of the organization.
  7. Must possess flexibility and the capacity to handle a wide range of situations and personalities.
  8. Familiarity or ability to work as a user of Inthinc, AWSI and FUELIT systems.
  9. Must be extremely detail oriented.


Physical Demands:  While performing the duties of this job, the employee is regularly required to sit, stand, squat and handle, or feel components of equipment. The employee is frequently required to reach with hands and arms. The employee must occasionally lift and/or move up to 15 pounds.  Specific vision abilities required by this job include normal office and outdoor environments including close-up computer work.


Work Environment:  Works in varied office and plant environments and geographical areas. Must be available seven days per week when on duty and is required to be reachable by telephone whenever the need arises.


Outside Contacts: This role requires credibility and maintaining effective relationships with government entities, vendors, customers, members of the community, and employees of other affiliated companies, departments or divisions.


The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not to be construed, as an exhaustive list of all employee responsibilities, duties and/or skills required.













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